Hepatology Admin [Ireland]

 

Overview:

Post Title:

Grade IV Admin Support for Hepatology Unit

Post Status:

Permanent

Department:

Medical Directorate

Location:

Beaumont Hospital, Dublin 9, Ireland

Reports to:

Directorate Support Supervisor; with regard to day-to-day operational issues
Directorate Support Manager; with regard to overall quality of work, development, and compliance with strategic and operational objectives

Hours of work:

Full time 35 hours per week

Closing Date:

12:00pm noon May 23rd 2023
This competition may be closed early should a sufficient number of applications be received.

Responsibilities:

General Responsibilities

To carry out the functions of the administrative role as directed by the directorate management team in line with standard operating procedures. To conduct yourself at all times in a manner in keeping with Beaumont Hospital policies and procedures as well as statutory regulations. Maintain and update mandatory training compliance.

Principal Duties

• Reception Duties – meet and greet patients, deal with all queries internal and external
• Telephony duties – manage all incoming calls to the service and follow-up as appropriate
• Registering of all GP patients who attend department for tests
• Track referrals on a daily basis
• Schedule and reschedule patients appointments
• Maintain supplies within Department
• Retrieving & tracking of all medical record charts and ensuring speedy return of same
• Filing of clinical documentation as per National Guidelines for the management of patient records
• Prepare relevant clinics for area
• Comply with obligations to protect patient confidentiality and data at all times (GDPR)
• Scanning and transmission of documents in line with GDPR guidelines
• Participate in the provision of cover in the event of planned/unplanned absences as part of the Medical Directorate clerical pool and across the wider hospital as required
• Any other duties as required

N.B. The above list not exhaustive and is intended to be merely indicative of the role as it currently stands. The role may need to be adjusted to meet changing needs of healthcare provision within the organization.

Time & Attendance

Work Pattern: Monday – Friday Target Hours: 35 per week
Flexi-time (Standard Working Day Roster)
Start Time: between 08:00am – 10:00am
End time: between 16:00pm – 17:00pm

Qualifications:

Selection Criteria
https://www.hse.ie/eng/staff/jobs/eligibility-criteria/ Please ensure to check HSE mandatory criteria.
Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.
Applications will be assessed on the basis of how well candidates satisfy these criteria.

Mandatory:

Candidates must have at the latest date of application:

1. Professional Qualifications, Experience

(a) Eligible applicants will be those who on the closing date for the competition:

(i) Obtained at least grade D (or pass) in Higher or Ordinary Level in five subjects from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme or Leaving Certificate Applied.

Or

(ii) Passed an examination of at least equivalent standard

Or (iii) Satisfactory relevant experience which encompasses demonstrable equivalent skills

And

(b) Candidates must possess the requisite knowledge and ability, including a high standard of suitability, for the proper discharge of the office based on the skills competencies and knowledge for the post.

2. Health

A candidate for and any person holding the office must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

3. Character

Each candidate for and any person holding the office must be of good character.

Desirable:
1. Good working knowledge of Microsoft Office Suite (Word, Excel, Outlook)
2. Experience working in a healthcare environment
3. Excellent keyboard skills

 

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